ASSOCIATE INSTITUTION MANUAL

Preamble: Keeping in view the objectives of the IYA it was thought prudent that the association be all inclusive and involve / include organisations who have expressed their interest in associating with IYA, though their presence is within a limited State(s). Therefore, a non-voting associate member has been defined in the 18th Executive Council of the Association on February 27, 2019 in its meeting held at the India Habitat Center, New Delhi

Definitions:

  1. Association: Indian Yoga Association
  2. Associate Institution (AI) (National only): A local organization on-boarded as a center for conduct activities of the Association through a mutually agreed process.
  3. Academic Center: to conduct processes to support academic activities
  4. Project Office: A Project Office is an IYA office setup to execute the various projects
  5. Event Organiser: is an Associate Institution that organizes IYA events specifically agreed to with relevant terms and conditions.
  6. Facilitation Store: A stores where all IYA Member Institutes / Associate Institutes / International Associates stock their publications / merchandise
  7. Skill Training Center: A skill center recommended by IYA and empaneled by the Ministry of Skill Development and Entrepreneurship through National Skill Development Corporation (NSDC) for conduct of Skill Training programs
  8. Examination Center: A center where examinations are conducted by IYA
  9. Blacklisted Associate Institute: Any Associate Institute that defaults in any way or is found using fraudulent methods or is breaking the IYA code of conduct maybe blacklisted and added to the Blacklist registry; such Institutes can only re-apply for a Membership THREE years after such blacklisting
  10. Onboarding: Any applicant will be approved by the IYA Secretariat, with due process and on-boarded as an Associate Institution
  11. Inspection: Onboarding may require an inspection of the applicant center
  12. Member Institution (MI): An Institutional Member of the Association as per Schedule I and II

Process of Onboarding:

Referral: Any institute will be considered for associate membership only if a member or a representative of the Governing Council or the Executive Council of the Association refers them

Application: An applicant AI should submit the application in the given format with all supporting documents

Inspection: An IYA Secretariat team would inspect the documents / physical infrastructure of the applicant center as per the requirement through an onsite visit where necessary. Expenses for such visits will be borne by the applicant organization.

Cash Flow: All cheques for Memberships / service charges / donations should be drawn in favour of Indian Yoga Association App, New Delhi; Cash collections should be deposited regularly in to the IYA, New Delhi bank accounts or other IYA Bank account specified at the time of grant of membership

IYA Bank Details:

Bank Name: Punjab National Bank

A/c Name:    INDIAN YOGA ASSOCIATION APP

A/c No.:        0153000110110795

IFS Code:     PUNB0015300

 

Payments: Any payments due to the AI will be paid directly by IYA to AI account

 

Audit: The Associate Institute should follow strict accounting procedures including regular internal and external audit of all IYA accounts

Social Media: AI should maintain active Social Media accounts with regular updates and link to the Association Social Media

Reporting Mechanism:

  • The AI will report to a designated office bearer of IYA
  • The AI will submit monthly, quarterly, half-yearly and annual reports of IYA activities with photographs and data as per the requirement of the Project

Performance Indicators: The following will be the primary performance indicators:

  1. Memberships: General, Professional and Life

Note: Associate Institutions are not authorized to make Institutional Members.

  1. Academic Activities
  2. Research Activities
  3. Events
  4. Social Media Updations
  5. Reports

Recognition: All approved Associate Institutions will be awarded a provisional recognition for an year, extendable based on performance appraisal for periods of THREE years subsequently; however, contribution is payable only once and is non-refundable even if Association Institute Membership is withdrawn or surrendered

Certification: Upon approval for associate Membership, the Associate Institute will be provided with a Certificate (FIVE Copies) that states the associate Membership of the Institute. This certificate will clearly bear the validity of the certificate

 

Associate Institution (For Indian National Organisations only)

For such centers who wish to become an examination center for PrCB, Training center for Skill Training, Project Office for execution of projects, conduct IYA examinations, increase memberships or simply provide information

Prerequisites for a center:

A Center seeking Associate Institution status should have a legal status in the country such as:

– Registered Society or Trust registered with Niti Aayog / Registered Company / Proprietorship or Partnership firm registered with Registrar of Companies or any other legal entity as per law

An organisation can associate with IYA as an Associate Member in one or many of the following ways:

  1. Local Office
  2. Facilitation Stores
  3. Study Center

 

  1. IYA Local Office

 

Purpose: To man a local IYA Office and conduct all IYA activities including Projects, Memberships, Information about IYA and its MIs

 

Activities

  • Memberships
  • Execution of Projects at local level
  • Coordination of IYA Activities such as Skill Training, Study Centers, Examinations, IYA Projects, etc. within the AI jurisdiction
  • Reporting to the Association through the designated office bearer

 

Physical Infrastructure

  • 150 sqft. or more office area; this area will be long-term leased to IYA or developed exclusively in the name of IYA

The following facilities should be setup by the Local Office

  • Exclusive Telephone / Mobile Connectivity
  • Computers (at least TWO)
  • Internet Connectivity
  • TWO permanent paid staff / volunteers

 

Revenue Generation:

  • Memberships
  • Projects
  • Events
  • Sales of MI products

 

Geographical Jurisdiction:

  • There can be only one IYA Local Office in a population of 10000 or 5 sq kms radius approximately; the final discretion will lie with the Association on extent of each Local Office

 

Essential Features:

The Local Office should essentially have:

  • Office Board (the creatives/design will be provided by the Association and no alteration is allowed to the design)
  • Standees designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design)
  • Brochures / Pamphlets designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design). However, local language translation maybe given by the Local Office and approved by the Association

 

  1. Facilitation Stores

Purpose: To man an IYA Facilitation Store that will stock publications of IYA / all IYA Member Institutions / Associate Institutions / International Associates / Life Members and other IYA approved Literature / products

 

Activities

  • Distribute IYA Publications / Products

 

Physical Infrastructure

  • Minimum 100 sqft. of Shop area
  • Shelves

The following facilities should be setup by the Local Office

  • Exclusive Telephone / Mobile Connectivity
  • Computers (at least ONE)
  • Internet Connectivity
  • ONE permanent paid staff / volunteers
  • Swipe Machine (will be provided by IYA for monthly rental)

 

 

Revenue Generation:

  • Sales of Products
  • Memberships

 

Contribution:

  • Associate Institutions seeking to setup Facility Stores will have to contribute INRs. 50000/- (Rupees Fifty Thousand only) to the Association

 

Geographical Jurisdiction:

  • There is no geographical jurisdiction for Facilitation Stores

 

Essential Features:

The Facilitation Stores should essentially have:

  • Office Board (the creatives / design will be provided by the Association and no alteration is allowed to the design)
  • Standees designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design)
  • Brochures / Pamphlets designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design). However, local language translation maybe given by the Local Office and approved by the Association

 

  1. Study Center

 

Purpose: To run a yoga study center for conduct of yoga classes for various certification programs supported by the Association

 

Activities

  • Yoga Tutorials / Tuitions / Studies such as YCB, distance education, Skill Training Programs,
  • Yoga Classes of different traditions of yoga as disseminated by different Member Institutions of the Association
  • Examinations such PrCB, Distance Education, Skill Training, etc.

 

Physical Infrastructure

  • Minimum of 300 sqft. or more classroom area; this area should accommodate a minimum of 10 students doing yogic practices such as asanas (postures) at a time; for YCB examinations, PrCB will define its requirements; for Skill Training, NSDC will give a framework and empanelment will be done directly by NSDC; however, IYA will recommend the center for yoga skill training

The following facilities should be setup by the Local Office

  • Teaching Faculty for practice and theory subjects
  • Exclusive Telephone / Mobile Connectivity
  • Computers (at least TWO)
  • Internet Connectivity
  • Course Coordinators (Yoga Professional Member of the Association)
  • Video Conference Facility in the classroom
  • Swipe Machine (will be provided by IYA for monthly rental)

 

Revenue Generation:

  • Tutorials / Tuitions
  • Memberships

 

Geographical Jurisdiction:

  • There can be only one Study Center in a population of 10000 or 5 sq. km’s radius approximately; the final discretion will lie with the Association on extent of each Study Center

 

Essential Features:

The Study Center should essentially have:

  • Office Board (the creatives / design will be provided by the Association and no alteration is allowed to the design)
  • Standees designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design)
  • Brochures / Pamphlets designed by the Association (the creatives / design will be provided by the Association and no alteration is allowed to the design). However, local language translation maybe given by the Local Office and approved by the Association